Privacy

Data Privacy Policy

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH attaches great importance to responsible and transparent management of personal data.

Below you will find information about,

who you can contact at GIZ on the subject of data protection.
what data is processed when you visit the website.
what data is processed when you contact us, subscribe to newsletters or press releases or use other GIZ online services.
what possibilities there are to object to the storage of the data.
what rights you have with respect to us.

1. Controller and Data Protection Officer

The responsible body for data processing is the Mitigation Action Facility within the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.

GIZ Address:
Friedrich-Ebert-Allee 32 + 36, 53113 Bonn, Germany
Dag-Hammarskjöld-Weg 1–5, 65760 Eschborn, Germany

Contact: contact@mitigation-action.org

Mitigation Action Facility Address:

Technical Support Unit
Köthener Straße 2-3
D-10963 Berlin
Germany

Contact: contact@mitigation-action.org

If you have specific questions about the protection of your data, please contact GIZ’s data protection officer: datenschutzbeauftragte@giz.de

2. Information on the collection of personal data

2.1 General

GIZ processes personal data exclusively in accordance with the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG).

Personal data are, for example, name, address, email addresses and user behaviour.

Personal data will only be processed by GIZ to the extent necessary. Which data is required and processed for what purpose and on what basis depends largely on the type of service you use, or on the purpose for which the data is required.

2.2 Collection of personal data when visiting our website

When visiting the Mitigation Action Facility website, the browser used automatically transmits data that is saved in a log file. The Mitigation Action Facility itself processes only the data that is technically required in order to display the website correctly and to ensure its stability and security.

Among other things, it is stored for each access the page viewed, the IP address of the accessing device, the page from which the user was redirected, as well as the date and time of the access. A detailed list of stored data can be found here.

Log file fields

Field	Displayed as	Description
Date	date	The date on which the activity occurred.
Time	time	The time, in coordinated universal time (UTC), at which the activity occurred.
Server IP address	s-ip	The IP address of the server on which the log file entry was generated.
Method	cs-method	The requested action, for example, a GET method.
URI Stem	cs-uri-stem	The target of the action, for example, Default.htm.
URI query	cs-uri-query	The query, if any, that the client was trying to perform. A Universal Resource Identifier (URI) query is necessary only for dynamic pages.
Server port	s-port	The server port number that is configured for the service.
User name	cs-username	The name of the authenticated user who accessed your server. Anonymous users are indicated by a hyphen.
Client IP address	c-ip	The IP address of the client that made the request.
User agent	cs(User-Agent)	The browser type that the client used.
Referrer	cs(Referrer)	The site that the user last visited. This site provided a link to the current site.
HTTP Status	sc-status	The HTTP status code.
Protocol substatus	sc-substatus	The substatus error code.
Win32 status	sc-win32-status	The Windows status code.
Time taken	time-taken	The length of time that the action took, in milliseconds.

The data in the log file is deleted after five days.

Further information on data storage and transfer

GIZ is obliged to store the data beyond the time of the visit in order to ensure protection against attacks against GIZ’s internet infrastructure and federal communications technology (legal basis: Article 6 (1) e GDPR in conjunction with Section 5 of the German Act on the Federal Office for Information Security (BSIG). In the event of attacks on communications technology, this data is analysed and used to initiate legal and criminal action.

Data that is logged when accessing the GIZ website is only transferred to third parties if there is a legal obligation to do so or if the transfer is necessary for legal or criminal prosecution in the event of attacks on federal communications technology. Data will not be passed on in any other cases. This data is not merged with other data sources at GIZ.

2.3 Matomo analysis service (user analysis)

To analyse usage data on its website, GIZ uses the Matomo web analysis service operated by Matomo, Wellington, New Zealand. Data is stored and evaluated completely anonymously.

The data generated with Matomo is processed and stored by Matomo on behalf of GIZ in Europe and New Zealand only.

Further information on data protection at Matomo can be found here Matomo Cloud Privacy Policy – Matomo Analytics

Matomo uses cookies to enable a statistical analysis of the use of the Mitigation Action Facility website. Matomo cookies do not contain any information that permits identification of a user. Every time you visit a page on the GIZ website and every time you download a file, information about the activity is processed and stored in a temporary log file. Before it is stored, each data set is rendered anonymous by altering the IP address.

The Mitigation Action Facility evaluates usage information for statistical purposes as part of its public relations work and for the needs-based provision of information within the scope of the tasks it performs (legal basis: Article 6 (1) e GDPR in conjunction with Article 3 BDSG).

Information on opting out

Users who do not agree with the completely anonymous storage and evaluation of the data from their visit can opt out of the storage and use of the data at any time with a click of the mouse.

The button is located at the bottom of the page.

Further information on opting out

For this purpose, what is known as an opt-out cookie is stored on the device, preventing user data from being collected when the user visits the website in question. In order for the opt-out to take effect, the cookie must be stored on every device used. As the cookie is stored in specific browsers (programs for internet access), the cookie must be stored in each browser used on each device (e.g. Microsoft Edge, Chrome, Mozilla Firefox).

When all cookies on a device are deleted, the opt-out cookie is also deleted and must be reactivated.

3. Processing of personal data when contacting us

When users contact us, the data provided is processed in order to be able to respond to the enquiry. The following contact options are available:

3.1 Contact by email

It is possible to contact the Mitigation Action Facility via the email address provided. In this case, at least the email address but also any other personal user data transmitted with the email (e.g. family and given name, address) as well as the information contained in the email are stored solely for the purpose of contacting the user and processing the request.

The legal basis for the processing of data in connection with email communication is Article 6 (1) e GDPR.

4. Newsletter

A free newsletter is offered on our website.

Personal data is used for the purpose of processing the respective subscription to the newsletter. The data will be processed and used exclusively for sending the newsletters. When registering for the newsletter, the data from the input mask is transmitted to us.

After entering the e-mail address, users will receive an e-mail with a confirmation link to confirm the authenticity of the address and the subscription (“double opt-in”). If you do not confirm the registration by clicking on the link in this e-mail, the data will be deleted immediately.

The legal basis for the processing of the data transmitted in the course of sending the newsletter is your consent in accordance with Art. 6 (1) a GDPR.

The subscription to the newsletter can be revoked at any time. If the subscription is cancelled, all personal data will be deleted from our database.

5. Processing of personal data in connection with social network use

On its website, the Mitigation Action Facility offers the opportunity to visit company presences on social networks and platforms such as LinkedIn, Instagram, BlueSky, and YouTube to provide information about projects and services. By clicking on a social network’s logo, the user is redirected to the GIZ presence on the respective network.

When users visit the platforms, personal data is collected, used and stored by the operators of the respective social network, but not by GIZ. This is also the case even if the users themselves do not have an account with the respective social network.

The individual data processing operations and their scope differ depending on the operator of the respective social network. GIZ has no influence on the collection of data and its further use by the operators of the social networks. We are not fully aware of the extent to which, where and for how long the data is stored; to what extent the networks comply with existing obligations regarding erasure; what analyses are conducted and links established with the data; and to whom the data is disclosed.

When you access the Mitigation Action Facility presence on social media, the terms of use and the data protection declarations of the respective operators apply. Click here for the contact addresses and links to the privacy policies of the social media in which the Mitigation Action Facility operates.

Social media with Mitigation Action Facility appearances

The privacy policy for the social network LinkedIn, operated by LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA, can be found at https://www.linkedin.com/legal/privacy-policy .
The privacy policy for the social network YouTube, operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, can be found at https://www.gstatic.com/policies/privacy/pdf/20190122/f3294e95/google_privacy_policy_en_eu.pdf .

Note on LinkedIn profile

When you visit the Mitigation Action Facility’s LinkedIn profile, LinkedIn records your IP address and other information in the form of cookies. This information is used to provide the Mitigation Action Facility, as the operator of the LinkedIn profile, with statistical information on how the LinkedIn page is used. The Mitigation Action Facility can access this statistical data via what are referred to as ‘Analytics’ on the LinkedIn profile.

These statistics are solely generated and provided by LinkedIn. As the site’s controller, the Mitigation Action Facility has no influence on the generation and presentation of this data. The data is provided automatically and the service cannot be deactivated.

By operating the LinkedIn account, the Mitigation Action Facility offers a modern communication and information option. The processing of personal data in connection with the operation of the LinkedIn page is based on Article 6 (1) e GDPR.

As the operator of the fan page, the Mitigation Action Facility is jointly responsible with LinkedIn for the processing. However, primary responsibility for processing Analytics data lies with LinkedIn. LinkedIn therefore fulfils all obligations under the GDPR with regard to the processing of Insights data (including but not limited to Articles 12 and 13 GDPR, Articles 15 to 22 GDPR and Articles 32 to 34 GDPR). The rights of the data subject can be asserted either with Mitigation Action Facility or LinkedIn. Should you contact the Mitigation Action Facility, the Mitigation Action Facility is obliged to forward all relevant information to LinkedIn.

The complete Pages Joint Controller Addendum regarding responsibilities and the data processed can be found here https://legal.linkedin.com/pages-joint-controller-addendum

Note on YouTube

On this website, the controller has integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. YouTube allows you to publish all kinds of videos, so you can access both full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.

The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, UNITED STATES. The YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.

YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.

YouTube’s data protection provisions, available at www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.

6. Disclosure to third parties

The Mitigation Action Facility does not pass on personal data to third parties unless it is legally obliged or entitled to do so by law.

7. Transfer of data to countries outside Germany

The Mitigation Action Facility does not transfer personal data to third countries. When using social media, the privacy policies of the respective providers apply.

8. Duration of data retention

User data will not be kept any longer than is necessary for the purpose for which it is processed or as required by law.

9. IT security of user data

The protection of personal data is an important concern for the Mitigation Action Facility. Therefore, technical and organizational security measures ensure that the data is protected against accidental and intentional manipulation, unintended erasure and unauthorized access. These measures are updated according with the technical developments and are constantly adapted in line with the risks.

10. Reference to user rights

Visitors to the Mitigation Action Facility website have the right to

Access to information about your data stored by us (Art. 15 GDPR),
Rectification of your data stored by us (Art. 16 GDPR),
Erasure of your data stored by us (Art. 17 GDPR),
Restriction of the processing of your data stored by us (Art. 18 GDPR),
Object to the storage of your data, provided that this data is processed based on Art. 6 Para. 1 S. 1 lit. f) and e) GDPR (Art. 21 GDPR),
Receive the data concerning you in a commonly used and machine-readable format from the controller in order to have it transmitted to another controller if necessary (right to data portability, Art. 20 GDPR),
Withdraw your consent, provided that the processing of the data has been carried out on the basis of consent (Art. 6 para. 1 a) GDPR). The lawfulness of the processing based on the consent given remains unaffected until the reception of the withdrawal.

In accordance with Art. 77 GDPR, you have the right to lodge a complaint with the competent data protection supervisory authority. The competent authority for GIZ is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).